Office 365 Video Portal

Meet Office 365 Video

You've come to the right place to begin to get to know Office 365 Video! Read this article for an introduction, and then see the following additional articles for details:

• Create and manage a channel in Office 365 Video
• Manage your Office 365 Video portal
• Video formats that work in Office 365 Video

What is Office 365 Video?

Office 365 Video is an intranet website portal where people in your organization can post and view videos. It's a streaming video service for your organization that's available with SharePoint Online in Office 365. It's a great place to share videos of executive communications or recordings of classes, meetings, presentations, or training sessions, for example. Office 365 Video displays a thumbnail image of each video on the site. You just select a thumbnail to view a particular video.

Uploading videos

To upload a video, you upload it to a specific channel. You can upload multiple videos to a channel at the same time. Anyone in your organization who has edit permission for a particular channel can upload videos to it. For example, Office 365 Video comes with one preconfigured channel, which is named Community. By default, everyone has edit and view permission for the Community channel, so anyone can upload and view videos in it. For more information, see Uploading videos and Changing channel permissions in Create and manage a channel in Office 365 Video.

Watching a video

You can watch videos from where they are featured on the Office 365 Video home page, and from specific channels. When you select a video thumbnail, the video plays right in your browser window. You'll need to meet the following requirements to view a video in your browser.
Note   You may need to install Adobe Flash to play videos on some browser/device combinations. You can install Adobe Flash here.
Desktop

Browser	OS	Playback Supported
IE 11	Windows 8.1	HTML5
IE 11	Windows 7	Adobe Flash
IE 9 - 10	Windows	Adobe Flash
Chrome 37+	Windows/OSX	HTML5
Firefox	Windows/OSX	Adobe Flash
Safari 8	OSX Yosemite	Adobe Flash
Safari	Below OSX Yosemite	Adobe Flash

Mobile

Browser	OS	Playback Supported
IE 11	Windows Phone 8.1	HTML5
Chrome	Android 4.4.4	HTML5
Safari	iOS 6	Native HTML5

Using channels

People in your organization who are channel admins for Office 365 Video can create channels to organize videos. You can have channels for particular subjects, for example, or for specific groups such as departments or teams. For information about who can create channels, see Changing admin permissions for your Office 365 Video portal in Manage your Office 365 Video portal.
People who have edit permission for a channel control who can view the channel and the videos that are in it. So when you go to Office 365 Video, you see only the channels that you have permission to view. For information about who can edit and view channels, see Changing channel permissions in Create and manage a channel in Office 365 Video.

Sharing videos with others

Here are a few easy ways to notify other people about videos that are in Office 365 Video:

• Embed an Office 365 video on your site.    You can display a video that is stored in the Office 365 Video portal on a SharePoint Online site or other website by adding the embed code for that video to the page where you want the video to appear. For more information, see Embed an Office 365 Video on your site.
• Post to Yammer.    If your organization uses Yammer, you can post to Yammer about a video while you're watching it, and your post will automatically include a link to the video that you're watching. To use Yammer for this, you expand the Yammer pane that's on the right side of the video player page, type your message and the name of the Yammer group that you want to post to, and choose Post. For information about using Yammer in your organization, see Say hello to Yammer.
• Send a link to a video in an email.    To get a link for a video, select the video in Office 365 Video and then copy the URL from the browser address bar.

People you notify about a video will be able to see it if they have permission to view the channel it's in. For information about channel view permission, see Changing channel permissions in Create and manage a channel in Office 365 Video.

Finding your way around

It's easy to get around in Office 365 Video. Here are a few tips about what you can find.

Discover spotlighted channels and videos

To see what channels and videos are spotlighted for your entire organization, select Home on the Office 365 Video top navigation bar. A video admin can spotlight up to three channels and four videos on the home page. For more information, see Spotlighting videos and channels on the Office 365 Video portal home page in Manage your Office 365 Video portal.
To see what videos are spotlighted in a particular channel, select Channels on the Office 365 Video top navigation bar, and then select a channel. A person who has edit permission for a channel can spotlight up to five videos on the page for that channel. For more information, see Spotlighting videos in a channel in Create and manage a channel in Office 365 Video.

Find the most popular videos

To see what videos are most popular for your entire organization, choose Home on the Office 365 Video top navigation bar, and check the Trending section on the home page. To see what videos are particularly popular in a certain channel, choose Channels on the Office 365 Video top navigation bar, choose a channel, and check the Trending section on that channel page.

Discover the channels that you can view

To see what channels you have permission to view, select Channels on the Office 365 Video top navigation bar. Then select a channel to see the videos in it.

Find videos that you've uploaded

To see what videos you've uploaded to a channel, select Channels on the Office 365 Video top navigation bar, select a channel, and then choose My Videos.

Search for a video

To search for a particular video, select the magnifying glass icon on the left side of the Office 365 Video top navigation bar, and then type what you are searching for in the Search videos box. You can also find videos that are in Office 365 Video by using SharePoint enterprise search.

Managing Office 365 Video for your organization

People who have video admin permission for Office 365 Video control who can create channels, and they can spotlight channels and videos on the home page. By default, people in the SharePoint Online tenant admin group have video admin permission and can assign video admin permission to other people in your organization. For more information, see Manage your Office 365 Video portal.

Create a Video Portal like Youtube using SharePoint

Manage your Office 365 Video portal

You can manage your Office 365 Video portal to customize it for your organization. This article describes the procedures for managing your Office 365 Video portal, which you can perform only if you're a video admin:

• Going to the Office 365 Video portal settings page
• Changing admin permissions for your Office 365 Video portal
• Spotlighting videos and channels on the Office 365 Video home page

This article also includes information about how a SharePoint Online tenant admin can disable or re-enable Office 365 Video.
For information about creating channels and uploading videos, see Create and manage a channel in Office 365 Video.

Going to the Office 365 Video portal settings page

To manage the settings for your Office 365 Video portal, you first go to the Office 365 Video portal settings page.
To go to the Office 365 Video portal settings page

1. Sign in to Office 365 as a user who has video admin permission in Office 365 Video. For information about video admin permission, see Changing admin permissions for your Office 365 Video portal later in this article.
2. Go to the Office 365 Video portal by doing one of the following:
   
   • On the Office 365 top navigation bar, choose Video. If you don't see Video on the top navigation bar, choose the ellipsis on the navigation bar and then choose Video in the drop-down menu that appears.
     
   • Select the Office 365app launcher , and then select the Video icon.
     
3. On the Office 365 Video top navigation bar, make sure Home is selected.
   
4. Select Settings > Video portal settings.
   

Changing admin permissions for your Office 365 Video portal

A video admin in Office 365 Video controls who has membership in the two types of Office 365 Video admin groups:

• Video admins.    A user or security group that has video admin permission can perform the procedures described in this article. SharePoint Online tenant admins for your organization have video admin permission by default.
• Channel admins.    A user or security group that has channel admin permission can create new channels. By default, everyone in your organization has channel admin permission, but a video admin can change this so that only certain people have channel admin permission.
    A channel admin does not necessarily have edit permission or view permission for any particular channel. The creator of a channel has edit permission for the channel and can give edit permission for that channel to other people. For example, if user A and user B are both channel admins, and user A creates a channel, user A (and whoever else user A gives channel edit permission to for that channel) controls whether user B has edit permission or view permission for that channel. For more information, see Changing channel permissions in Create and manage a channel in Office 365 Video.

To change admin permissions for Office 365 Video

1. Go to the video portal settings page. For information about how to do this, see the previous procedure, Going to the Office 365 Video portal settings page.
2. In the left navigation pane, choose Permissions.
   
3. In the Video admins box, specify the users or security groups that you want to grant video admin permission to.
4. In the Channel admins box, specify the users or security groups that you want to grant channel admin permission to.

Spotlighting videos and channels on the Office 365 Video portal home page

You can choose videos and channels to spotlight on your Office 365 Video portal home page. You can spotlight up to five videos and three channels on the portal home page.
Note   Make sure that the videos that you select to spotlight on your portal home page can be viewed by everyone in your organization. You do this by picking videos from channels that everyone has channel view permission for. If a video that you select to spotlight can't be viewed by everyone, the spotlight tile on the portal home page might appear empty. For information about channel view permission, see Changing channel permissions in Create and manage a channel in Office 365 Video.
To spotlight videos on the Office 365 Video home page

1. Go to the video portal settings page. For information about how to do this, see Going to the Office 365 Video portal settings page earlier in this article.
2. In the left navigation pane, choose Spotlight.
   
3. Under Spotlight videos, select a spotlight tile, such as Spotlight 1.
4. In the dialog box that appears, search or browse for the video that you want to spotlight.
   Note   A video that has just been uploaded can be spotlighted only after it has been indexed by search and is generally ready to play on the portal. If you don’t see the video that you want to spotlight right away, check back a little later.
5. Select the tile of the video that you want to spotlight.
6. Choose OK.
7. (Optional) Repeat steps 3 through 6 in this procedure for the other spotlight tiles.
   To put a different video in a spotlight tile, select the spotlight tile and select a different video.

To spotlight channels on the Office 365 Video home page

1. Go to the video portal settings page. For information about how to do this, see Going to the Office 365 Video portal settings page earlier in this article.
2. In the left navigation pane, select Spotlight.
3. Under Spotlight channels, choose up to 3 channels to spotlight from the drop-down lists
4. Choose Save.

Disabling or re-enabling Office 365 Video

If your organization doesn’t want to use Office 365 Video or just isn't ready to use it yet, a SharePoint Online tenant admin can disable it. After Office 365 Video is disabled, no one in your organization (including video admins for Office 365 Video) can access it, and no link to it is visible in Office 365. A SharePoint Online tenant admin can re-enable it when your organization is ready to use it. As an example, you might want to have Office 365 Video disabled until you have time to decide whether you want to use the preconfigured Community channel and what edit and view permissions you want to set for it, or until there is time to create other channels and upload videos to them. For more information, see Create and manage a channel in Office 365 Video.
To disable Office 365 Video

1. Sign in to Office 365 with your SharePoint Online admin account.
2. Go to the SharePoint admin center.
3. In the left navigation pane, select settings.
4. In the Streaming Video Service section, select Disable streaming video through Azure Media Services and disable the Video Portal.
   Note   While this change is propagated through the system, the Video link on the Office 365 top navigation bar or the Video icon in the Office 365app launcher might still be visible. Even while the link or icon is still visible, no one in your organization will be able to use Office 365 Video.

To re-enable Office 365 Video

1. Sign in to Office 365 with your SharePoint Online admin account.
2. Go to the SharePoint admin center.
3. In the left navigation pane, select settings.
4. In the Streaming Video Service section, select Enable streaming video through Azure Media Services and enable the Video Portal.
   After the change is propagated through the system, the Video link on the Office 365 top navigation bar or the Video icon in the Office 365app launcher will appear, and people in your organization will be able to use Office 365 Video.